The below information is from the 2018 Children and Youth Planning Table. The full charter can be found here.
Voting Member Organizations are those that are intentionally invested in the strategic direction and future of the Children and Youth Planning Table, and who seek intentional linkages to the work of the Table and their organization. By virtue of their Voting Member designation, they are organizations that reap the following benefits:
Collaboratives/Networks/Councils and other groups that are made up of representatives from various organizations and who wish to make intentional linkages to the work of the Children and Youth Planning Table are welcome to consider a Nested or Affiliated designation [see earlier description]. When endorsements/votes are put forward to Voting Member organizations, Nested and Affiliated Groups will have opportunity for input – to be considered alongside the official endorsement/vote of Voting Members.
Each Voting Member organization designates a primary and secondary individual to act as the Voting Member representatives for their organization. The roles and responsibilities of these individuals are as follows:
Voting Membership is open to any organization who sees their work as aligning with the Vision of the Table as well as the 6 Shared Goals for Child and Youth Wellbeing, and who intentionally seeks to be part of efforts to collectively mobilize as one system for children and youth in Waterloo Region that relentlessly strives to maximize wellbeing throughout generations (the Mission of the Children and Youth Planning Table). An application form is completed by all interested Organizations and approved by CYPT staff (and Steering Committee if deemed necessary). Voting membership is considered active until the next Charter endorsement takes place, or until the organization deems it no longer a fit, or expectations around active participation are not fulfilled (see below).
As Voting Member Organizations, we share in the ownership of the CYPT and know that collective success comes through active participation of all involved. For those who do not find it possible to actively participate (i.e., vote/endorse/attend Voting Member meetings at least 75% of the time over a rolling 24 month period), the Co-Chairs or Manager of the CYPT will reach out to the organization to discuss the fit of on-going Voting Member status and any concerns on the part of the organization. If the participation rate does not increase over the next 6 months, Voting Member designation will be removed and general participation status will be put in place. Organizations are welcome to submit a re-application for Voting Member designation for review and approval by Steering Committee.
With reference to the work of the CYPT, Voting Member Representatives are accountable to their own organization, as well to their fellow Voting Member Organizations of the Children and Youth Planning Table.
Voting Member Organizations of the Children and Youth Planning Table strive to make informed decisions. They are designated as the key decision making body for the CYPT, and in turn, will make decisions considering input from the broad group of CYPT participants and/or the community at large.
When Voting Member Organizations are asked to provide a vote or endorsement, they will be asked to consider if the decision/direction in the best interest for the work of the Children and Youth Planning Table.
A decision/direction will be considered supported when at least 51% of all Voting Member Organizations are in favour. This means that if less than half of all Voting Member Organizations participate in a vote/endorsement request, even if all participants are in favour, that a decision/direction cannot be moved forward due to the failure to hear from sufficient number of Voting Member Organizations.
Children and Youth Planning Table staff support the work of the Voting Member Organizations in the following ways:
Voting Member Organizations are asked to participate at 2-3 full CYPT membership meetings a year, as well as 2-3 Voting Member-specific meetings a year. Participation can be by either the primary or secondary Voting Member Representative – or a designate the Voting Member Organization deems as suitable.
The Steering Committee will have two seats designated for Voting Member Representatives. Voting Member Representatives can self-nominate for these seats, and selection will be made by Steering Committee. The term will be for two years.